Distribution of User Licenses

In the InLoox Settings, go to User Management. There, you can see how many user licenses are available for your account, how many have already been distributed, and which type of license has been assigned to whom.

You can also revoke assigned user licenses and redistribute them to other users.

Types of InLoox licenses

The following license types are available in every InLoox edition:

License Type	Access Permissions	Additional Information
Read-Only	Person has reading permissions only.	This license type is free of charge in all InLoox editions. When all paid "Read & Write" licenses have been assigned, additional invited persons receive "Read-Only" licenses. Reading permissions can be restricted via the permissions settings.
Read & Write	Person may have reading and writing permissions.	This is a paid license type. It is automatically distributed to all invited persons if "Automatic license distribution" is activated. Once all purchased licenses are distributed, invited persons receive "Read-Only" licenses.
No Access	Person has no InLoox license and cannot access the account.	People without access are still listed as contacts and can be reassigned a license by the account administrator.

Automatic license distribution

When you activate automatic license distribution, every person invited to your InLoox account automatically receives a license as soon as they accept the invitation. This is practical when the number of purchased licenses matches the actual number of users, and helps avoid additional administrative work.

1. In InLoox Web App, click on your profile picture in the upper-right corner.
2. Click Account Settings.
3. Click on User Management.
4. Activate the slider next to Users will automatically receive a licence of type "Read & Write", if available.

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Make sure the person who should receive a license has also been invited to the InLoox account.

To invite a person:

1. Click Back to InLoox Web App in the upper-left corner.
2. In the left menu, click People.
3. If the person is in the list and marked with the key icon, they have already received the invitation email. If the key icon is missing, click on the person to open the entry.
4. You will see a light blue bar in the upper-right corner. Click Invite to send the InLoox invitation email.
5. If the person does not appear in the list at all, click New contact to enter their details and then invite them.

Distribute user licenses manually

1. In InLoox Web App, click your profile picture in the upper-right corner.
2. Click Account Settings.
3. Click User Management.
4. In the search field, enter the name or email address of the person who should receive a user license and select them from the drop-down menu.
5. The person now appears in the list. Click on Read & Write to assign the license.

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If the person does not appear in the list, make sure they have received the InLoox invitation email (see the invitation steps above).

Remove a user license

1. In InLoox Web App, click your profile picture in the upper-right corner.
2. Click Account Settings.
3. Click User Management.
4. In the search field, enter the name or email address of the person whose license you want to remove.
5. The person appears in the list. Click No Access to revoke the license.