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Financials — Project Expenses and Benefits at a Glance

InLoox automatically generates planned and tracked expenses when you record estimated effort in project tasks and log actual time spent via time tracking. You can manually adjust individual entries in the generated items as needed.

Automatically Created Expense Types​

InLoox distinguishes between the following automatically created expenses:

  • Expense (Plan, Resources): Based on the effort estimates of project tasks. If a task has an estimated effort of, for example, 3 hours, the calculated amount (effort × purchase price of the budget group) is displayed under Expense (Plan, Resources).
  • Expense (Actual, Time Tracking): Based on tracked time entries in the project. All time tracking entries created with or without a task reference in the project are used for the calculation.

Operational Expenditures vs. Capital Expenditures​

In addition to automatically created plans, you can create manual expense plans. Expenses are categorized into Operational Expenditures (OpEx) and Capital Expenditures (CapEx):

  • Operational Expenditures (OpEx): All costs that InLoox calculates automatically from task effort estimates, as well as manually created operational costs such as external development services or consulting fees.
  • Capital Expenditures (CapEx): All costs that you create manually in InLoox Financials, such as the cost of a new printer, machinery, or the vehicle fleet.

Expected Benefits vs. Tracked Benefits​

You can offset expenses with expected and tracked benefits. These benefits are created manually.

  • Expected Benefits: This plan represents all the benefits you anticipate generating within the project context. InLoox calculates expected benefits based on the sales prices of the group and the number of units — for example, 15 hours of consulting services.
  • Tracked Benefits: This plan represents all the benefits you have already generated in the project context that can be billed if necessary. InLoox calculates tracked benefits based on the sales prices of the group and the number of units — for example, 1 hour of technical support.