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Track Outlook Calendar Entries in InLoox

note

This functionality was previously available as Track. Since InLoox 26.1 (February 2026), time tracking from Outlook calendar entries has been moved to Time.

Prerequisites​

To track Outlook calendar entries in InLoox Web App, the following requirements must be met:

Required:

  • Active connection to Microsoft 365
  • Permission Use Outlook calendar for time tracking enabled

Optional:

  • Permission Category on booking appointments enabled
  • Permission Changes to InLoox tasks update calendar entries enabled
  • Permission Changes to calendar entries update the InLoox task enabled

The Microsoft 365 connection and permissions are configured in the Integration Center in InLoox Web App.

Configure the Calendar View​

  1. Go to Time.
  2. In the upper-right corner, activate Outlook Appointments.
  3. Click the Calendar field to select your own calendar or shared calendars.
  4. Change the view from Work week (default) to Day or Week.
  5. Click the time interval icon to change the default duration (e.g., from 30 to 60 minutes).
  6. Click the three-dot menu to configure:
    • Show Capacity Indicators — Displays daily planned hours
    • Open Time Entry When Tracked — Opens the entry in the side panel
    • Show Private Appointments — Shows appointments marked as private
    • Include Appointment Body — Uses the appointment body as the time entry description
    • Add Category to Appointment — Requires calendar write permissions

How to Track Outlook Entries​

  1. Drag a calendar entry into the tracked column, or click it and select Track.
  2. Select the project for the time entry.
  3. To track in a completed project, activate Show completed projects.
  4. InLoox opens the time entry where you can change or add details.
tip

If a tracked entry is assigned a cost group, InLoox automatically calculates the actual expenses in the project's financials.

Set Category Automatically​

Additional prerequisite: Enable the permission Add category to appointment after booking in the Integration Center.

To automatically assign a category to tracked appointments:

  1. Click the three-dot menu in the upper-right corner.
  2. Activate Add Category to Appointment.
  3. After tracking, the Outlook appointment is marked in green and assigned the category InLoox.
info

This categorization helps prevent duplicate bookings by making it immediately visible which appointments have already been tracked.